Creating a first-class tea gathering in your private home with the assistance of household staff involves careful planning and attention to detail. Here’s a step-by-step guide to ensure a memorable event:
Planning the Event
- Set a Date and Time: Choose a date and time that works for you and your guests. Afternoon tea is traditionally served between 3 PM and 5 PM.
- Create a Guest List: Decide on the number of guests you’d like to invite. Aim for an intimate setting with around 6 to 12 guests. Please keep in mind the amount of household staff you have that can handle the number of guests.
- Send Invitations: Send out elegant invitations at least three weeks in advance. You can use printed invitation cards or digital invitations, depending on the formality of the event. Hopefully one of your staff members is an expert in the invitation wording.
Menu Selection
- Choose Tea Varieties: Select a range of high-quality teas. Consider including black, green, herbal, and perhaps a specialty tea (I just started using a lemon/ginger tea, you will love it).
- Plan Food: Prepare a selection of finger sandwiches, scones with clotted cream and local jam, and an assortment of pastries and sweets. I am sure your private chef will have plenty of ideas. Aim for a balance of savory and sweet items.
- Dietary Considerations: Check with guests about dietary restrictions or preferences and plan accordingly.
Setting the Scene
- Select a Location: Choose a suitable room or outdoor area in your home. Ensure it’s well-lit and has enough seating. Make sure the Domestic Staff has an easy flow access to and from the kitchen or Butler’s Pantry.
- Decorate the Table: Use a beautiful tablecloth, fine china, and elegant silverware. Add decorative elements like fresh flowers, candles, or a themed centerpiece.
- Arrange Seating: Ensure comfortable seating for your guests, allowing for easy conversation.
Involve Household Staff
- Briefing the Staff: Communicate your vision for the gathering to your household staff. Choose the Household Manager or the Lead Butler to be the lead “go-to” person. Discuss the menu, the setup, and any specific tasks they will need to handle.
- Assign Roles:
Head Butler: Designate a staff member to serve tea and food.
Household Manger: If you will be mingling with guests, assign someone to help with logistics.
Clean-up Crew: Ensure someone is available to tidy up as needed (distribute extra napkins, spilt tea, etc.).
Staff Wardrobe: Make sure the household staff is dress appropriately. The Head Butler or Household Manager would look nice in a serving jacket and tie.
Housekeeper: Make sure your Professional Housekeeper checks the Restrooms periodically throughout the event.
Preparing for the Gathering
- Tea Preparation: Brew the teas just before guests arrive to ensure freshness. Use a variety of teapots for different teas.
- Food Presentation: Arrange the food attractively on tiered stands or platters. Ensure everything is ready to serve when guests arrive.
- Set Up the Beverage Station: Create a tea station with all the tea choices, sugar, milk, and lemon. Use your finest silver tea service set. Allowing your Butler to go around warm up or refill their teacup would really add flavor to the room.
Hosting the Gathering
- Warm Welcome: Greet your guests warmly as they arrive. Offer them a drink and introduce them to others. Designate a staff member to take their coat at the door if need be.
- Service Style: Depending on the formality, you may serve guests or let them help themselves. Ensure staff is attentive to guests’ needs throughout the gathering.
- Engage Guests: Facilitate conversation and ensure everyone feels included. Share stories or anecdotes related to the teas or food.
Conclusion of the Gathering
- Thank Your Guests: As the gathering winds down, thank your guests for attending and express your hope that they enjoyed the tea.
- Follow Up: Consider sending a thank-you note or message after the event, particularly if guests brought gifts or contributed in any way.
- Feedback: Reflect on the event with your household staff to discuss what went well and what could be improved for future gatherings.
By following these steps and paying attention to the details, you can create a sophisticated and enjoyable tea gathering that your guests will remember fondly.
